Executive Admin Assistant

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Years of Experience Needed:

2 years

Career Level:

Entry level

Job Type

Full Time




1 Open Position



About job

Perform a wide variety of administrative duties of a highly confidential and sensitive nature.

Job Requirements

  • Bachelor degree in any discipline
  • Years of Experience: 2 to 3 years
  • Language: Fluent English | French is a plus
  • Computer skills: Microsoft office
  • Ability to have complete confidentiality on all business matters.
  • Ability to quickly learn new tools and technologies.
  • Ability to effectively communicate and collaborate with a diverse range of people and job functions.

Job Responsibilities

  • Perform an extensive array of administrative tasks (i.e. manage calendars, book travel, and schedule facilities and equipment).
  • Build efficiency and effective responsiveness into existing operations, and help define new operational strategies.
  • Compiles & updates standard reports.
  • Creates adhoc reports.
  • Prepares & creates presentation materials
  • Work independently to complete tasks and assignments.
  • Frequent internal/external interaction on wide variety of departmental/division/corporate matters.
  • Responds to complex inquiries from all levels of employees or external sources regarding a variety of questions such as clarification of company policy and procedures.
  • Resolution of routine matters. Receive and assist visitors, recommending other contacts for them, as appropriate.
  • Make complete travel arrangements and coordinate meetings and conferences with customers' high level executives.
  • Arrange for facilities, transportation, lodging and special activities.
  • Support senior executive assistant in any technical or administrative problems.